Registration
Q: Although co-author does not present, does co-author need to register when he/she shows up the venue?
A: Yes, co-author needs to register to enter the facility.
Q: My student is first author, but supervisor as co-author attends the conference. Can I pay as student?
A: No. If the registered name is not same as ID, the person is not permitted to enter the venue.
Q: My student attends as speaker. Supervisor/co-author registration is waived?
A: No, each person who enter the venue needs to register the conference.
Q: My paper has 3 co-authored. Do other 2 co-authors need to register even though they do not attend.
A: No, only person who will show up the event need to register.
Q: I have 2 accepted papers and present both of them with pay additional paper option. In this case, my co-author can attend the conference?
A: If co-author registered as audience, he/she can attend.
Q: My paper is co-authored by 2 people. All co-authors need to register?
A: At least one author has to make a registration by the early registration due in order to include your paper(s) into the proceedings.”
Q: Is it possible to be discounted the registration fee?
A: No, we do not discount the fee for any reason because of fairness.
Receipt, Invoice, and Invitation letter
Receipts, invoices and invitation letter will be issued to each participant in the ConfAid (registration system) after the registration. The registration system sent a confirmation email to participants after their application was received. Please access the following URL with the ID and password written at the bottom of the email. After logging in, a link will appear at the bottom of the screen, which can be downloaded in PDF format.
No-show policy
The paper may be excluded from conference proceedings if the presentation is not made at the conference. No-show papers are not also recommended in the post-conference publications. IIAI congress does not receive the submitted papers by past no-show authors. Also, the authors name may be included in prohibited author list where such authors cannot publish the paper from IEEE and related conference any more.
Social function
Q: The conference prepares special meal for specific religion and dietary restriction?
A: No. Please prepare on your own.
Q: Can I request any category of meal?
A: No. However, the conference provides some salad or fruits when we can buy in.
Q: My family members can enter the venue?
A: Only registered person can enter. However, the conference provides additional ticket of social function, such as excursion and banquet with pay.
Q: How much the price additional banquet and excursion ticket are sold for?
A: The accompany program is available (https://iaiai.org/conference/aai2025/accompany-person-fee/) Please read the webpage of accompany program and apply through the contact form.
| Note: Only family members, boyfriends/girlfriends (who are not included as co-author of presented paper) are available to apply. Co-authors cannot apply this program. Fee schedule is not apply for conference attendees. The price list is adopted for accompany people. |
Program and Presentation Schedule
Q: I would like to request to change the presentation schedule.
A: We do not change it without inevitable reason after conference program is presented on the web.
Q: What is presentation style in the conference?
A: Full paper and short paper presenters orally present at the conference venue. Poster presenter presents at the poster session.
Q: PC for presentation is prepared in the session room?
A: No. Due to the security reason, we do not prepare any devices to be shared.
Q: Authors can change the presentation from onsite to online?
A: IIAI AAI allows authors to change the presentation from onsite to online when only inevitable reason. Classes, lecturing, company business, attending other conferences, meeting, visa problem, and travel impossibility due to the ticket cost are not included in the inevitable reason in IIAI policy.
Q: Poster size and setting time.
A: Please check the announcement shown in the top page in the conference website.
Cost Consideration of Social Events
The social events of this international conference are supported by several cooperating companies, foundations, and academic societies. No separate fee is charged to all conference participants, including students. No refund and no reduction will be made for non-attendance at the reception, banquet and all other social events. Therefore, please do not reduce the reception, banquet and all other social events expenses by a certain amount from the participation fee for accounting purposes at your institution. The reception, banquet and social events are primarily not purpose to serve foods and beverages in nature, but rather networking events that are seriously planned for the international conference. Normally, serious conference attendees do not have enough time to eat foods because they spare a lot of time to discuss on research. We provide some foods and beverages, but it is to help attendees networking and discussions. Social events are part of the conference and we ask that you participate in them as a basic conference participant. And, we would like to reiterate that the organization’s treasurer should not calculate the social event as a meal cost and should not financially disadvantage the participants.